Terms & Conditions
Sporting Club Dinners | Sporting Club Events and Hospitality
Please select the applicable Terms and Conditions
Terms and Conditions for Sporting Club Dinners
By visiting, using or ordering from this website, you expressly agree to be bound by the following terms and conditions and to adhere to these Terms and Conditions and all applicable laws and regulations governing this web site.
Capital Sporting Club
East Midlands Sporting Club
Gloucestershire Sporting Club
Solihull Sporting Club
South Staffordshire Sporting Club
South Warwickshire Sporting Club
Sutton Coldfield Sporting Club
West Country Sporting Club
Leeds Sporting Club
Milton Keynes Sporting Club
The clubs detailed above are trading names of The Sporting Club (UK) Ltd whose registered office is 40 Southernhay East, Exeter, Devon, EX1 1PE ("Company")
The terms and conditions are contractual terms which are binding between "Company" and members of each respective club.
In respect of bookings made by non-members, the person making the booking agrees to be bound by the following terms and conditions as if they were a member and all references to member(s) shall include them.
1. Objectives
The objectives of the Company are to organise, promote and manage sporting dinners on behalf of club members and their guests.
2. Management
The Clubs will be managed by Officers appointed by the company.
3. Membership
3.1 Once acceptance of an applicant has been approved by the Company, membership is obtained via the payment of an annual fee.
3.2 When an applicant is accepted as a member ‘part way' through a club year, the membership fee is apportioned on a pro rata basis, dependent on the number of dinners remaining.
3.3 The annual membership fee will be reviewed by the the Company. A note of the annual fee will be sent to each member at the time of each respective club renewal.
3.4 The Company may from time to time limit the number of members of each respective club and where necessary arrange a waiting list of potential members.
3.5 The Company has complete discretion in relation to acceptance of applications and renewal of membership. The Company reserves the right to cancel membership in circumstances where the behaviour of a member or guest at a sporting dinner is considered to be unacceptable.
4. Guests
4.1 Members will be liable for payment of the fees for each sporting dinner in respect of their guests.
4.2 Members will be responsible for the behaviour of any guests they have invited to a sporting club dinner.
5. Applications for Tickets
5.1 The Company will notify members of each forthcoming dinner and will supply details of the guest speakers and a ticket application form. This will take place within 7 days of the completion of the preceding dinner.
5.2 The Company will fix a maximum number of members and guests for each sporting dinner.
5.3 If the number of applications for tickets by members & guests exceeds the maximum number fixed for any particular sporting dinner, priority for the allocation of tickets will be given to members in strict order of receipt of applications by the respective club.
5.4 A member will be notified by phone, email or letter if the allocation of tickets is going to be fewer than the number applied for.
5.5 All tickets must be paid for at least two weeks prior to the relevant sporting dinner.
5.6 If a member is allocated tickets which are subsequently not required, the member must inform the relevant sporting club immediately. Please see 6. Cancellation of Tickets.
6. Cancellation of Tickets
6.1 In the unfortunate event you need to cancel or reduce the numbers of your tickets booked one month prior to the event - no charges will be made and the tickets will be credited to a future dinner if payment has been received.
6.2 If you advise us less than one month prior to the event The Company will make every effort to re-sell your tickets and if successful, no charge will be made, however if unsuccessful a charge of 20% of the total cost will be charged.
6.3 Cancellations less than two weeks prior to an event will be charged 50% of the total cost.
6.4 Less than one week prior to the event, payment in full is required.
7. General
7.1 The Company reserves the right to change the publicised guest speakers.
7.2 The Company cannot guarentee that a publicised guest speaker will attend the dinner for which tickets are booked. In the event that the publicised guest speaker is unable to attend the dinner, through no fault of the Company, the Company shall use its best endeavours to secure an alternative speaker, and ashall have no further liability to the member in this respect.
7.3 All wine orders will be dealt with by the member direct with the venue.
7.4 All special dietary requirements will be dealt with by the member direct with the venue.
7.5 All accommodation requirements will be dealt with by the member direct with the venue
8. Cancellation of a dinner by the Company/Closure of a Club
8.1 If the Company decide for whatever reason that a dinner is not viable it may cancel the dinner and refund that which is due to the members who have booked and paid for tickets for that dinner, without any further contractual or other liability to members.
8.2 If the Company decide for whatever reason that a club is not viable it may close that club and refund that which is due to the members in respect of fees paid without any further contractual or other liability to members.
9. Cancellation of a Dinner Due to Circumstances Beyond the Control of the Company
The Company gives no guarantee whatsoever that the dinners shall take place. Should any dinner be cancelled or postponed for any reason beyond "The Company's control, the client will have no entitlement to any refund of monies paid. It is the responsibility of the client to adequately insure themselves against postponement or cancellation, for whatever reason, of a dinner. The provisions of the S1(2) of the Law Reform (Frustrated Contracts) Act 1943 (or any re-enactment thereof) shall not apply to any agreement between The Sporting Club (UK) Ltd and the client.
10. Liability The Company shall not be liable for any damages sustained or losses incurred by the members or their guests while attending a dinner for any matter whatsoever that is beyond its control and shall not in any circumstances be responsible for any consequential or indirect loss that may be incurred by the members or their guests, associates and agents, or any third party.
11. Amendments
The Company reserves the right to alter these rules and regulations from time to time. Members will be notified of such changes as and when they are made.
Terms and Conditions for Sporting Club Events and Hospitality
The following are the Terms and Conditions of Booking for The Sporting Club (UK) Ltd
By visiting, using or ordering from this website, you expressly agree to be bound by the following terms and conditions and to adhere to these Terms and Conditions and all applicable laws and regulations governing this web site.
Please note that all packages are subject to availability and prices are subject to change.
THE PROVISION OF HOSPITALITY PACKAGES AND RELATED HOSPITALITY SERVICES BY THE SPORTING CLUB (UK) LTD ARE EXPRESSLY CONDITIONAL UPON THE BOOKING TERMS AND CONDITIONS SET FORTH BELOW (ALSO REFERRED TO AS THE "CONTRACT"). ANY TERMS AND CONDITIONS PROPOSED BY YOU IN ADDITION TO, OR IN CONFLICT WITH THESE BOOKING TERMS AND CONDITIONS ARE EXPRESSLY REJECTED BY THE SPORTING CLUB (UK) LTD.
We detail below the terms and conditions on which The Sporting Club (UK) Ltd take bookings and make arrangements on behalf of its clients. We do not accept any bookings on any other terms.
1. Payment Terms
A deposit of 25%, or any alternative amount advised, is payable on receipt of the invoice to secure the arrangements detailed therein. The final balance is payable 60 days prior to the event. Any bookings made within 60 days of the event is payable in full on receipt of the invoice. Any extras or amendments organised on your behalf will be payable in full on receipt of our invoice. Should any amounts not be paid by the due date, The Sporting Club (UK) Ltd, at their sole discretion, will be entitled to treat the booking as being cancelled by the client, and make cancellation charges as set out in Paragraph 12. The Sporting Club (UK) Ltd shall not be obliged to dispatch tickets, passes and other documentation relevant to a booking, until all invoices have been paid in full. A service charge of 2% will be applied to all credit card payments, (3% for Amex).
2. The Contract
The contract to provide the arrangements shall be created by our acceptance of your booking, which will be as from the date on which the invoice is issued to you. The parties making the contract are The Sporting Club (UK) Ltd on the one hand and all clients and persons represented by the person who confirms the booking on the other.
3. What is not included in a package?
All transport arrangements to and from an event, unless specified. All items of a personal nature such as telephone costs, insurance premiums, etc. Any "extra" items requested and arranged are chargeable and payable on receipt of our invoice.
4. What is included in the package?
Only the items detailed in the appropriate sales literature, or as further detailed on the Invoice.
5. Timetable of Events
Whilst timetables are published they unfortunately cannot be guaranteed, and cannot be a condition or form part of a contract. Timetables are subject to alteration without notice, but every effort will be made by The Sporting Club (UK) Ltd to provide the best alternative timetable possible.
6. The Event/Occasion
The Sporting Club (UK) Ltd give no guarantee whatsoever that the event/occasion shall take place. Should any event/occasion be cancelled or postponed for any reason whatsoever, the client will have no entitlement to any refund of monies paid. It is the responsibility of the client to adequately insure themselves against postponement or cancellation, for whatever reason, of the event/occasion. The provisions of the S1(2) of the Law Reform (Frustrated Contracts) Act 1943 (or any re-enactment thereof) shall not apply to any agreement between The Sporting Club (UK) Ltd and the client.
7. Third Parties
The Sporting Club (UK) Ltd in making arrangements on behalf of its clients, contracts with third parties for provision of all of the necessary facilities including the provision of tickets for entry to the event/occasion. In doing so it is expressly agreed that The Sporting Club (UK) Ltd acts only as agent of the client and that no liability of any kind howsoever caused shall attach to The Sporting Club (UK) Ltd in connection with or arising out of such arrangements. The contract with The Sporting Club (UK) Ltd and the client shall be subject to any terms and conditions with third parties. In the event that such facilities or tickets shall not be available, for whatever reason, any liability of The Sporting Club (UK) Ltd shall be limited to the return of all sums paid by the client for such facilities or tickets.
8. Alterations or cancellations of arrangements by third parties
In the event of the cancellation or postponement of an event/occasion, or when the arrangements and/or facilities for any event/occasion are changed or cancelled by a third party, The Sporting Club (UK) Ltd will use its best endeavours to provide an alternative.
9. Changes to arrangements by The Sporting Club (UK) Ltd
Every reasonable effort will be made by The Sporting Club (UK) Ltd to adhere to advertised and confirmed arrangements, but The Sporting Club (UK) Ltd reserves the rights at its sole discretion to alter, omit or change arrangements should it be found necessary to do so, and shall have no liability whatsoever to the client for any such changes, save a refund of any monies not expended.
10. Prices
All prices and arrangements are subject to VAT. The Sporting Club (UK) Ltd reserves the right to alter published or confirmed prices at any time prior to the event, to cover increased costs.
11. Changes to arrangements by client
Every effort will be made by The Sporting Club (UK) Ltd to accommodate any changes or alterations requested. "Extras" will be charged as such. Reduction in the number of a party will be treated as a cancellation, but only in respect of the number of reduced places. In the event that the client is in breach of any obligation under this contract, or has entered into receivership or liquidation, or has become bankrupt or insolvent, then this contract shall be treated as cancelled by the client. In all cases, cancellation charges in accordance with paragraph 12 shall be applied.
12. Cancellation
If any client wishes to cancel arrangements for whatever reason, the following "cancellation charges" shall apply:
- More than 60 days prior to the event and before the 'deposit due' date as detailed on our invoice 10% payable.
- More than 60 days prior to the event and after the 'deposit due' date as detailed on our invoice Deposit only payable.
- Within 60 days of the event, in all instances, whether any monies have previously been received or not 100% payable.
Cancellation must be submitted in writing, by Email or by facsimile.
13. Liability
The Sporting Club (UK) Ltd shall not be liable for any damages sustained or losses incurred by the client or its guests while attending an event/occasion for any matter whatsoever that is beyond its control, and shall not in any circumstances be responsible for any consequential or indirect loss that may be incurred by the client or its guests, associates and agents, or any third party.
14. Assignment
The Sporting Club (UK) Ltd reserves the right to fulfill the terms of any booking through any subsidiary of it. In the event that this right is exercised, The Sporting Club (UK) Ltd will give written notice to that effect to the client. Upon service of such notice upon the client, all rights and liabilities arising under such booking, whether before or after the date of such notice, shall be adopted by the subsidiary and there shall be no liability attaching to The Sporting Club (UK) Ltd arising from that booking.
15. Descriptions
In compiling our sales literature and establishing all our arrangements we have relied on the information provided by third parties. Wherever possible these have been verified. However, should you find anything that is not described, please let us know as soon as possible, so that we can give it our attention.
16. Acceptance
The making of a booking with us, however confirmed, shall be deemed as acceptance by the client of the above terms and conditions.
17. The English Law
This contract shall be governed by English Law and shall be subject to the sole jurisdiction of the English Courts.
